AI quoting software · ERP automation
Quote faster with AI quoting software
QuotifAI is AI quoting software that turns messy email requests into priced quotes and emails them back to your customer. Your team only reviews the lines that need a decision.
SAP · Microsoft Dynamics 365 · Exact · Odoo · Klipboard Wholesale · custom legacy systems
From purchasing@example.com
Subject RFQ-24117 pump overhaul parts
Hi, can you quote the below? We need it on site week 46.
12x gasket set DN80 PN16
8 x bearing 6208 2RS
2 impeller bronze 4 inch for our CP-40 pumps
...
Customer
Example Engineering Ltd
Customer reference
RFQ-24117
#
Item
Quantity
Total
1
Gasket set DN80 PN16
GS-DN80-16 GASKET SET DN80 PN16 EPDM
12 PCE
€489.60
2
Bearing 6208 2RS
BRG-6208-2RS BALL BEARING 6208-2RS
8 PCE
€142.80
3
Impeller bronze 4 inch
IMP-CP40-B4 IMPELLER BRONZE 4IN CP-40
2 PCE
€972.00
Â
Estimated total  8 lines
Â
€2,116.30
All 8 lines checked
Create quote and send
Trusted by
Measured in production
80%
of line items are matched, converted and priced with no review at all.
70%
of quote requests complete end to end, with nobody opening them.
Measured on a live QuotifAI deployment. Unclear lines are flagged individually, never the whole request, and the rate climbs as your corrections feed back in. See QuotifAI in a live demo.
From inbox to ERP
A sales process that never sleeps
01
It reads what arrives
While your team is offline, the system processes emails, PDFs, and attachments into structured data, automatically.
Customer recognised from the email
Lines read from the email and its attachments
Confident lines accepted automatically
02
It fills your customer's template
It doesn't just extract information. It fills in your customers' own quote templates, including Excel sheets, exactly as required. All pricing rules, calculations, and conversions are applied instantly.
Lines matched to your own catalogue
Customer discounts and unit conversions applied
The full quote and its total before it is created
03
The quote is waiting for you
By the time your team starts the day, the quote is already waiting in your inbox, sent or ready for review. No manual entry, no copy-paste: just a faster, automated quotation process connected to your ERP.
The reply with the quote attached, in your template or theirs
Sent in one click, or automatically if you choose
Add a note to the customer before it goes out
What arrives
Nothing has to be standardised first
Rule-based automation needs every request to turn up in the same shape, which is why most of it never gets past the tidy customers. QuotifAI is AI quoting software that works from what actually arrives, so nobody has to change how they write to you.
Spreadsheets in any layout
Column headers in the customer's own wording and language. QuotifAI works out which column holds the description, the quantity, the unit and the code.
Scans, photos and PDFs
A scanned parts list, or a photo of a handwritten note taken on a phone, is read the same way as a clean spreadsheet.
Loose text in the message body
Shorthand descriptions typed straight into the email, with no attachment at all, still become quote lines.
Any language
There is no per-language setup and no list to maintain. A thread that switches language part way through is read as one message.
With codes or without
IMPA and ISSA numbers, your customers' own references, or nothing but a description. Whatever is there gets used, and what is missing is matched on the description instead.
Back in whichever format suits
The finished quote goes back in your own template or in the sheet your customer sent, whichever you work with.
Two ways in
Automatically generate quotes, from inbox chaos to sent quotations
For ship chandlers
AI quoting software for ship chandlers
Fast, reliable support for time-critical maritime supply operations.
Fills the customer's own quote template, including their Excel format, exactly as required
Handles mixed requests: scanned parts lists, photos, loose email text
Matches vague descriptions against your catalogue and known equivalents
Responds outside office hours, across port time zones
For wholesale distributors
AI quoting software for wholesale distributors
Efficient solutions for sourcing, logistics, and distribution.
Applies customer-specific discounts automatically
Matches long item schedules against your catalogue at volume
Keeps price data in sync with your ERP, no double entry
Also automated with QuotifAI:
Customer portal automation → Sales inbox automation → Custom AI automation →ERP connection
We create the ERP connection for you.
We create and maintain the integration to your existing systems end-to-end, integrating with major ERP systems like SAP, Microsoft Dynamics 365, Exact, Odoo, Klipboard Wholesale, and custom legacy systems.
Your ERP
yours
⇅
Integration layer
we build it
⇅
QuotifAI
we run it
Book a demo
What happens after you request a demo
A demo is a conversation about how your team quotes today, with QuotifAI shown working on a sample request. If you want to go further, we can then set up a separate environment loaded with your own price list.
1
A short call about your quoting
We look at how requests reach you today, which ERP you run and where the time goes in your quoting.
2
See it run on a sample request
We show QuotifAI working through a sample quote request from start to finish: reading it, matching and pricing the lines, and the review before it goes out.
3
Try it free on your own price list
After the demo, we can set up a separate environment loaded with your own price list, normally within a few days. You email your test requests into it and see what comes back, at no cost and with no obligation.
Your data stays in a dedicated environment. See security and control.
Questions
Before you book a demo
Can QuotifAI handle a request that is not a tidy spreadsheet?
That is the normal case. QuotifAI reads scanned parts lists, photos of handwritten notes, PDFs, spreadsheets laid out in the customer's own wording, and shorthand typed straight into the message body, in any language. Nothing has to be standardised before it reaches you.
Do repeat requests have to be quoted from scratch every time?
No. QuotifAI remembers the items it has quoted for you before, so a repeat request is recognised rather than worked out from scratch. Anything it has not seen before is worked out once and remembered for next time. Prices are taken fresh from your current price list each time, so an old price is not carried forward.
What do the 80% and 70% on this page mean?
On a live deployment, 80% of individual line items are matched, converted and priced without anyone reviewing them, and 70% of whole quote requests complete end to end with nobody opening them. The two differ because a request only counts as automatic when every line in it is. Your own rate depends on your catalogue and on how your customers write.
What happens when the AI gets something wrong?
It flags the line rather than guessing, and only that line, so a request with two unclear items comes back with two items to check instead of the whole thing. Quotes are ready for review before they go out, unless you explicitly choose to automate that step, and every correction improves later matches automatically.
Can it handle quote requests that sit in a customer portal?
Yes. QuotifAI signs in to the portal, finds and verifies the request, prices it through the same workflow as any other RFQ, then reopens the quote and fills the answer back in. Every portal job is recorded so you can replay it. See customer portal automation.
Where does our data live, and who can see it?
Each customer runs in a dedicated environment with its own database. Access is controlled per role and per page, and sign-in supports passkeys. See security and control.
How long before something is actually running?
It depends on the scope. We configure one workflow first, for one department or one group of customers, and a contained scope is running in weeks. Something larger takes longer, and we say which before you commit to anything.
Can we try QuotifAI on our own data before committing?
Yes. After the demo we can set up a separate environment for your own company, normally within a few days. It is loaded with your own pricelist and stands on its own, so you email the requests you want to test into it and see what comes back, at no cost and with no obligation, before anything is connected to the systems you run on. See request a demo.
Ready to automate your quotation process? Schedule a free demo.
See QuotifAI work through a sample request, then try it free on your own pricelist.
Request a demo