AI quoting software · ERP automation
Quote faster with AI quoting software
AI Quoting Software & ERP Automation that automates your quotation process. Transforming messy email requests into ready-to-send quotes in your ERP, so your team can respond faster and with confidence.
SAP · Microsoft Dynamics 365 · Exact · Odoo · Klipboard Wholesale · custom legacy systems
Hi, need pricing asap on the attached list. Vessel sails Thursday. Qty as per sheet, ex works OK.
RFQ_Aurora_rev2.xlsx · 34 KB| Item | Qty | Price |
|---|---|---|
| Gasket set, DN80 PN16 | 12 | € 41.20 |
| Bearing 6208-2RS | 8 | € 17.85 |
| Impeller, bronze 4" | 2 | € 486.00 |
| Hose clamp W4 60–80 | 40 | € 2.35 |
Trusted by
Measured in production
80%
of line items are matched, converted and priced with no review at all.
70%
of quote requests complete end to end, with nobody opening them.
Measured on a live QuotifAI deployment. Unclear lines are flagged individually, never the whole request, and the rate climbs as your corrections feed back in. See QuotifAI in a live demo.
Two ways in
Automatically generate quotes, from inbox chaos to sent quotations
What arrives
Nothing has to be standardised first
Rule-based automation needs every request to turn up in the same shape, which is why most of it never gets past the tidy customers. QuotifAI is AI quoting software that works from what actually arrives, so nobody has to change how they write to you.
Spreadsheets in any layout
Column headers in the customer's own wording, in English, Dutch, German, French, Spanish or Italian. QuotifAI works out which column holds the description, the quantity, the unit and the code.
Scans, photos and PDFs
A scanned parts list, or a photo of a handwritten note taken on a phone, is read the same way as a clean spreadsheet.
Loose text in the message body
Shorthand descriptions typed straight into the email, with no attachment at all, still become quote lines.
Any language
There is no per-language setup and no list to maintain. A thread that switches language part way through is read as one message.
With codes or without
IMPA and ISSA numbers, your customers' own references, or nothing but a description. Whatever is there gets used, and what is missing is matched on the description instead.
Back in whichever format suits
The finished quote goes back in your own template or in the sheet your customer sent, whichever you work with, and lands in your ERP at the same time.
From inbox to ERP
A sales process that never sleeps
01
It reads what arrives
While your team is offline, the system processes emails, PDFs, and attachments into structured data, automatically.
02
It fills your customer's template
It doesn’t just extract information. It fills in your customers’ own quote templates, including Excel sheets, exactly as required. All pricing rules, calculations, and conversions are applied instantly.
03
The quote is waiting for you
By the time your team starts the day, the quote is already waiting: drafted in your ERP and in your inbox, sent or ready for review. No manual entry, no copy-paste: just a faster, fully automated quotation process that integrates seamlessly with your ERP.
What it delivers
What does AI quoting software deliver for your team?
Immediate Response
Sends fast price indications to customers, even outside working hours.
Pricing Confidence
Streamlined imports keep price data current; built-in checks protect margins.
Learns From You
Every correction improves future results automatically.
Direct to ERP
We build the ERP connection for you and keep data in sync without double entry.
ERP connection
We create the ERP connection for you.
We create and maintain the integration to your existing systems end-to-end, integrating with major ERP systems like SAP, Microsoft Dynamics 365, Exact, Odoo, Klipboard Wholesale, and custom legacy systems.
SAP
Microsoft Dynamics 365
Exact
Odoo
Klipboard Wholesale
Custom legacy
◐
Your ERP
yours
⇄
Integration layer
we build it
◆
QuotifAI
we run it
Customer portals
Quote requests that never reach your inbox
More customers now issue their RFQs through their own portal. Someone on your team signs in, copies the lines out, prices them, then types the answer back in field by field. QuotifAI does that whole round trip, and it is the part of quoting that most automation leaves to a person.
It signs in and finds the request
QuotifAI opens the portal with the account you assign, locates the correct RFQ and verifies its reference before it takes anything out.
It prices every line your way
The request runs through the same matching, unit conversion and pricing rules as any other RFQ, so a portal quote is priced exactly like an emailed one.
It fills the answer back in
QuotifAI reopens the quote in the portal and enters the approved quantities, units and prices, using the portal's own import when it offers one.
You can watch what it did
Every portal job is recorded, so you can replay the session. An authorised operator can take over mid-job and hand control back when the step is done.
Related solutions
Other workflows we can automate
Use the same platform for the operational work around quoting, pricing, and order handling.
Sales inbox automation
Sort every order and quote request before anyone opens the inbox
QuotifAI reads each incoming message, decides whether it is an order, a quote request or neither, and files it into the right folder in your existing mailbox. It runs on its own and needs no platform commitment, so it is the smallest way to start.
Custom AI automation
Have a process that no product covers? We build it
You bring the idea and the knowledge of how the work is done. We build the AI that runs it, put it into production and keep it running.
Questions
Before you book a demo
Can QuotifAI handle a request that is not a tidy spreadsheet?
That is the normal case. QuotifAI reads scanned parts lists, photos of handwritten notes, PDFs, spreadsheets laid out in the customer’s own wording, and shorthand typed straight into the message body, in any language. Nothing has to be standardised before it reaches you.
What do the 80% and 70% on this page mean?
On a live deployment, 80% of individual line items are matched, converted and priced without anyone reviewing them, and 70% of whole quote requests complete end to end with nobody opening them. The two differ because a request only counts as automatic when every line in it is. Your own rate depends on your catalogue and on how your customers write.
What happens when the AI gets something wrong?
It flags the line rather than guessing, and only that line, so a request with two unclear items comes back with two items to check instead of the whole thing. Quotes are ready for review before they go out, unless you explicitly choose to automate that step, and every correction improves later matches automatically.
Which ERP systems does QuotifAI integrate with?
We integrate smoothly with major ERP systems like SAP, Microsoft Dynamics 365, Exact, Odoo, Klipboard Wholesale, and custom legacy systems. We create and maintain that integration end-to-end.
Can it handle quote requests that sit in a customer portal?
Yes. QuotifAI signs in to the portal, finds and verifies the request, prices it through the same workflow as any other RFQ, then reopens the quote and fills the answer back in. Every portal job is recorded so you can replay it. See customer portal automation.
Where does our data live, and who can see it?
Each customer runs in a dedicated environment with its own database, in the cloud region you choose. Access is controlled per role and per page, and sign-in supports passkeys. See security and control.
How long before something is actually running?
It depends on the scope. We configure one workflow first, for one department or one group of customers, and a contained scope is running in weeks. Something larger takes longer, and we say which before you commit to anything.
Which industries is QuotifAI built for?
QuotifAI is purpose-built for industries dealing with complex technical enquiries, such as maritime services, logistics, wholesale, and manufacturing, where speed and accuracy in high-volume quoting are critical.
Ready to automate your quotation process? Schedule a free demo.
See QuotifAI run against a real request.